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How to host Zoom meetings

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Article SummaryThis article is intended for Algonquin College staff and faculty
Instructions

Zoom offers the following options for hosting meetings:

  1. Directly from Outlook using the plug-in
  2. Using the Zoom client app
  3. From the web portal

To host a Zoom meeting from Outlook

  1. Download the Outlook Plug-in from https://algonquincollege.zoom.us/download
  2. Install the plug-in and restart Outlook.

You will see two new icons in your inbox and Outlook Calendar
zoom icons in outlook


3. Click on "Start Instant Meeting"

zoom meeting interface

  • You can start video at any time
  • Invite participants via email, using your contacts or by phone
  • Participants will have the option to join the meeting via Zoom or their browser
  • You can share any of the applications or windows you have open on your computer
  • You can record the meeting to the local device or to the cloud
  • Closed captions are available if using third party service or a person can be designated to type
  • Create breakout rooms

To host a meeting using the Zoom client app

  1. Download the Outlook client app https://algonquincollege.zoom.us/download
  2. Open the app

zoom app interface


3. Click on "New Meeting" to begin

zoom meeting interface

  • You can start video at any time
  • Invite participants via email, using your contacts or by phone
  • Participants will have the option to join the meeting via Zoom or their browser
  • You can share any of the applications or windows you have open on your computer
  • You can record the meeting to the local device or to the cloud
  • Closed captions are available if using third party service or a person can be designated to type
  • Create breakout rooms
  • If connected to the Youtube livestream service, you can livestream your meeting

From the web portal

  1. Log into your Zoom account at https://algonquincollege.zoom.us
  2. In the top right corner select "Host Meeting" and chose one of the options presented

browser options
If you select the Zoom client app you will see the following screen:


zoom meeting interface


If you select to start from your browser you will see the following:


zoom meeting browser interface
 

  • You can start video at any time
  • Invite participants via email, using your contacts or by phone
  • Participants will have the option to join the meeting via Zoom or their browser
  • You can share any of the applications or windows you have open on your computer
  • You can record the meeting to the local device or to the cloud
  • Closed captions are available if using third party service or a person can be designated to type
  • Create breakout rooms
  • If connected to the Youtube livestream service, you can livestream your meeting
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