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How do I set my work hours in Outlook or in Office 365?

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Article SummaryYou may work a non-standard week (half days, fewer days, etc.) and want this reflected in Outlook. This can also help students highlight hours they are in class.
This article is intended for all staff and students.

To change your Outlook Calendar to show you are working different hours

  1. Open Microsoft Outlook.
  2. Select File > Options > Calendar.
  3. On this screen you can set:
    • start and end time for work hours
    • work week - which days you work
    • default reminders - how long before an appointment you get notified.
    • add holidays to your calendar
    • and more
  4. Select OK to save your changes.
You have now set your Outlook to reflect your work hours.

To change your working hours in Office 365 (online) calendar

  1. Log into Outlook Online.
  2. Click the icon in the top left, and select Calendar.
  3. Click Settings (the gear icon) in the top right.
  4. Select Calendar Appearance.
  5. To set your days of work, check the days you are in the office and uncheck the days you are not working.
  6. To set the hours of your work day, select the start of your work day using the Start Time drop down menu, and select the end of your work day using the End Time drop down menu. Note: Take note of the time zone indicated. If it is not correct, then your work day hours will be off, as will your calendar times.
  7. Select OK to save your changes.
  8. Select X to exit the calendar settings menu.
You have successfully set your work hours in Office 365!

People will still be able to book meetings at all hours, but should see that you are not working.
Additionally you can create out of office meetings during your off hours to show you are not available.

Note: If you are a student, you can use the work hours settings in Outlook to mirror your class schedule. That would mean outside of your student "work hours" you would be off-campus, or possibly unavailable which is useful when scheduling project work with other students.



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